Ela

Privacy Policy

Last updated 28 October 2026

Ela is a shared calendar for a friend group. This page says what we store, who can see it, and how to delete it.

Who's responsible

Ela is operated by Emmanouil Alexakis, the data controller for the information described here. Questions, requests, or complaints: contact@synaxistogether.app.

What we collect

Only what the app needs to work. Specifically:

• Your account — email address and password. The password is stored hashed by our authentication provider; we never see it.
• Your profile — the display name you choose, and your timezone (so times show correctly and so plain-text dates like "Friday" resolve properly).
• Your plans — title, category, date and time, and optionally a location and notes.
• Your Wants — things you'd like to do: title, optional note and category.
• Your Moments — after a plan you went to, an optional photo and a short line you choose to add. Only the people who went to that plan can see it.
• Who you're with — names you add to a plan or a Want. See the section on other people's names below.
• Your connections — who you're friends with, and the name you gave them, and who you've shared a specific plan with and at what level.
• Invitations you've answered — whether you accepted or declined a plan someone invited you to, or joined a plan a friend opened to their friends.
• The sentence you write a plan in — kept with the plan, so you and the people the plan is shared with see what you wrote.
• A count of your text-parse uses — a timestamp each time a plan sentence is read to fill in the details. The count itself holds no text.
• Reports you send — the reporter, the target (a plan, a moment, an idea, or a person), and the reason, plus an optional note. Reports are stored and reviewed by the operator within 24 hours.
• People you block — stored so blocked people are hidden. You don't see their plans, invites, photos or ideas, and they don't see yours.

We do not collect your contacts, phone number, precise location, or advertising identifiers. We never browse your photo library: the app only receives a photo you pick yourself for a moment, resized before it is uploaded. The app contains no third-party advertising SDKs.

Weekly notifications are optional. The app asks before turning them on.

Other people's names

You can note who you were with, including people who don't use Ela. Those names are stored as plain text. They are visible to you and to the people the plan is shared with, which is all your friends when Friends can join is on. A name grants that person nothing — no notification is sent and no account is created. The one exception is a link you send for that name: if they accept it, the name is linked to their Ela account and kept as you wrote it. Please only add names you're comfortable recording.

The shareable weekly summary image never contains anyone's name. It shows a count — "saw 6 people" — and the part of the app that builds the image has no access to the names behind that number.

Who your data goes to

Nobody, unless you share it. Within the app, other people see only what you explicitly grant them, per plan, and a plan you mark hidden is invisible to everyone regardless of any sharing you set up earlier. If you switch a plan to Friends can join, everyone you are friends with on Ela can see it and join it. A Moment is visible only to the organiser and the people who said they were in; photos are stored privately and are only ever shown to them through short-lived links.

A plan share link (/p/) shows a preview to anyone who has the link, without an account: the title, the time, the place, the organiser's first name, and the first names of people who are confirmed. Joining still needs an account.

Report and block

You can report a plan, a moment, an idea, or a person from inside the app, and you can block someone. A report is stored with the reporter, the target, and the reason. Reports are stored and reviewed by the operator within 24 hours. A block is stored so blocked people are hidden — their plans, invites, photos and ideas stay out of your view, and yours out of theirs.

These service providers process data on our behalf:

• Supabase — hosts the database, stores Moments photos, and handles sign-in. All of the above is stored there.
• Google (Gemini) — when you write a plan, the sentence you type is sent to Google to fill in the plan details, along with your timezone. We use it only to make the app work, not for advertising or tracking. The sentence is stored with your plan.
• Google (Places) — a Places search sends the place text you type to Google Places. We use it only to make the app work, not for advertising or tracking. Picking a place stores its name and a link. If you never use Where, nothing is sent.
• Add to calendar — when you add a plan to your calendar, its title, time, place and notes go into a link. Apple Calendar opens that link on this website, which turns it into a calendar file and keeps nothing. Google Calendar opens it on Google, under Google's own privacy policy. A copy then lives in your calendar. Nothing is sent unless you tap it.
• Cloudflare — serves this website. The plan page loads the plan's title, time, place and the first names of the organiser and the people who are in from our own server. Nothing else is loaded.
• Apple and Google — distribute the app through their stores, under their own privacy policies.

Calendar subscription. If you tap Add to Apple Calendar, we create a private link for you. Your calendar app, and iCloud if you subscribe there, checks it about once an hour to show your plans. The link shows each plan's title, time and place, and nothing else: no notes and no friends' names. Anyone who has the link can see those details, so keep it to yourself. Reset calendar link in Settings stops the old link from working, and deleting your account deletes it.

We do not sell your data, and we do not share it for anyone's advertising or marketing.

Why we're allowed to hold it

Under UK and EU data protection law, we process your account details, your plans, and the sentence you write a plan in because they are necessary to provide the service you asked for (contractual necessity). Reading the sentence to fill in a plan is how plans are made in the app.

How long we keep it

Your plans and past weeks stay for as long as your account exists — the archive is the point of the product, and it is never wiped or trimmed to push you into paying. When you delete your account, your data is deleted with it.

Deleting everything

In the app: Settings → Delete account. This removes your account and the data attached to it — your profile, plans, Wants, notes, the names you'd added, your Moments and their photos, your friend connections, your blocks, the reports you filed, and your sharing settings. Moments other people added to plans you organised go with those plans. It cannot be undone.

Deleting your account doesn't delete other people's plans. If a friend invited you to something, their plan is theirs and stays with them; your response to it goes when your account does.

Your rights

If you're in the UK or the EU you have the right to access your data, correct it, delete it, get a copy of it in a portable form, object to or restrict how it's processed, and withdraw consent where consent is what we rely on. Deletion is built into the app; for anything else, write to contact@synaxistogether.app and we'll respond within one month.

You can also complain to your data protection regulator — in the UK that's the Information Commissioner's Office (ico.org.uk), and in Greece the Hellenic Data Protection Authority (dpa.gr).

Children

Ela isn't intended for children under 13, and we don't knowingly collect their data. If you believe a child has created an account, contact us and we'll remove it.

Security

Access rules are enforced by the database itself, not just by the app — a request for something you're not allowed to see returns nothing, rather than relying on the app to hide it. Your sign-in session is stored encrypted on your device, and traffic to our servers is encrypted in transit.

Changes

If this policy changes in a way that affects you, we'll update the date at the top and tell you in the app before the change takes effect.